Veloce AI
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← Back to the fleet FTE-02 · AI Back-Office Clerk

Personal AI Employee

A secure, always-on AI employee that watches your inbox and messaging apps, moves work across a work board with human approval, and turns a plain-English request into a charted, multi-tab spreadsheet finance report — pulling live accounting figures along the way. Nothing goes out until a person signs off.

Live integrations Back-office ops Email · chat · accounting Human-approved sends 100% audit trail
Availability
24/7Always on, never off
Report engine
Plain English→ live spreadsheet
Accounting
ConnectedLive profit-and-loss + invoices
Watch loop
SecondsInbox + chat, always watching
The way it works today

How the back office runs right now.

In most businesses, a simple "can you pull the numbers?" follows the same fragile path — through crowded inboxes, a hand-kept task list and a spreadsheet someone builds by copy-paste. Every step is a place work waits, slips or goes stale.

Requests arrive

Requests arrive

Emails and messages come in from every direction — no single front door.

Inbox overload

Inbox overload

The important ones wait behind the noise; replies slip a day at a time.

buried
Tracked by hand

Tracked by hand

Tasks moved around on a whiteboard or a list — if they are logged at all.

falls through
Copied by hand

Numbers copied by hand

An hour of copy-paste from the accounting system into a spreadsheet.

hours lost
Report is stale

Report already stale

By the time it is built, the figures have moved on again.

What it costs

The back office is where good work quietly stalls.

01 — Inbox overload

The important request waits behind the noise.

Requests pile up across email and messaging apps. The ones that matter sit behind everything else, and replies slip a day at a time until someone finally digs them out.

02 — Work falls through

Tasks tracked by hand go missing.

With no single place work lives, items get moved around a whiteboard or a list — and the ones that never get logged simply disappear, with no record of who dropped them.

03 — Reports by hand

An afternoon of copy-paste for a stale answer.

Every "can you pull the numbers?" means an hour of copying figures from the accounting system into a spreadsheet — hours a week of skilled time on rote work, for a report that is out of date the moment it is done.

The autonomous way

One tireless clerk, always on the work.

The Personal AI Employee replaces that fragile path with a single always-on desk. It watches your inbox and messaging, moves every item on one board, pulls live accounting figures, and turns a plain-English request into a finished report — with a person approving before anything sends.

WATCH
Watch

Watches every channel

Inbox and messaging apps, always watching — nothing waits behind the noise.

REASON
Reason

Understands the ask

Turns a plain-English request into a plan — and pulls the live figures it needs.

ACT
Act

Moves it on the board

Drafts replies and moves work Inbox → Pending Approval — a person signs off before it sends.

REPORT
Report

Builds the report

A charted, multi-tab spreadsheet lands back in the inbox, on a 100% audit trail.

Old way vs the FTE

Same job. A different league.

The conventional back office
The Personal AI Employee FTE
IntakeRequests scattered across inboxes and chats.
IntakeOne clerk watching every inbox and messaging app.
TriageSorted by hand, whenever someone gets to it.
TriageSorted and moved on one board in seconds.
ReportingAn hour of copy-paste for a stale answer.
ReportingPlain English → charted spreadsheet, in seconds.
AccuracyWhatever slips out with no second check.
AccuracyHuman-approval gate — nothing sends unreviewed.
AvailabilityOffice hours, sick days, handovers.
Availability24/7 — drafts overnight, never off.
CostA full back-office salary that clocks off at 5pm.
Cost≥50% less — seconds, not hours.
See it live · the 60-second showcase

A sentence in, a finished report out.

veloce://fte-02 — report pipeline
01
Email the agent: "send me the main-branch sales report, item-wise and channel-wise, with charts."
02
Our AI engine turns that sentence into a live query and a chart plan, then runs it against the live sales data.
03
A multi-tab, charted, totaled spreadsheet lands back in the inbox — in seconds. This is the flow where the AI genuinely reasons.

This is the clearest embodiment of the always-on workforce: it watches your inbox and messaging, keeps drafting overnight, and a person approves before anything goes out. We lead with the report flow because it is the part that is genuinely intelligent — and we are upfront that the rest is solid, dependable automation we keep expanding.

Why an FTE beats a seat

Software advantages, stated plainly.

~500×
Faster — does in seconds what takes a person hours.
≥50%
Lower cost than the human seat it replaces.
24/7
Always on — never sick, late or off.
100%
Audited — every action on record, human-approved before it sends.
How we deliver it — today vs next

Honest about what ships today.

Shipping today

In production — genuine sends, live data, real work.
  • Plain-English report engine (genuine AI) — our AI engine turns an email request into a report plan, pulls the live sales data, and builds a multi-tab, charted, totaled spreadsheet.
  • Live integrations — sends and receives through your email inbox and messaging apps, and connects to your accounting system for profit-and-loss, invoices, contacts and new-invoice creation.
  • Work board + human approval — every item flows Inbox → Needs Action → Pending Approval → Done, with an audit log on every move.
  • Daily briefing & weekly audit — live accounting figures and activity stats composed into a clean, styled email each morning.
  • Overnight drafting — it drafts replies while you sleep; a person reviews and approves before anything sends. All credentials live in a secure, encrypted store.

On the roadmap

Widening the judgment the role can own — next, not shipped.
  • AI-first triage — let our AI engine lead routing on judgment rather than fixed rules, falling back to today's rules on low confidence.
  • Customer-service agent — answer routine inquiries from your own knowledge base and escalate the rest to a person.
  • Team onboarding & billing — self-serve setup so any business can bring its own inbox, brand and accounts.
  • Social posting & bank feed — planned integrations to widen what it can draft and reconcile.

Straight talk: today's inbox routing is mostly dependable rules, with AI assisting. The report engine is where the AI genuinely reasons end-to-end — and that is exactly what we demo live. Nothing goes out until a person approves it.