← Back to the fleet FTE-03 · AI Chief of Staff

Aria

The teammate who never sleeps on your inbox. Every email inbox and messaging app watched 24/7, every message read and understood, replies drafted in your voice, and delegations that chase themselves until they're done.

Shipping today Comms automation Email · Chat / messaging · Calendar Replies in your voice You approve before it sends

Every message

Read & rankedIntent, urgency, summary, due date

Urgency scoring

Urgent firstThe message that can't wait surfaces at the top

Always on

24/7Never sick, late or off

Your voice

DraftedSounds like you, ready to approve

The way it works today

How your inbox gets handled right now.

Messages arrive faster than anyone can read them, from every direction at once. The urgent ones hide in the noise, replies get forgotten, and the things you hand off live only in your head — until one of them quietly slips.

Messages flood in

Email and chat pour in all day, from every direction at once.

Skimmed, not sorted

You glance at what you can; the truly urgent is buried in the noise.

urgent buried

A reply is forgotten

An important message waits for a spare hour that never comes.

falls through

Delegated verbally

You hand a task off in passing — a quick word, no ticket, no owner.

Nothing is tracked

No due date, no chase, no record of who was meant to do it — so it slips.

no accountability

What it costs

A missed message is a missed commitment.

01 — Inbox overload

Hours lost reading, the urgent still buried.

Hundreds of messages across inboxes and chat, triaged by hand. Reading and sorting eats the morning, and the one that truly can't wait is still lost somewhere in the pile.

02 — Dropped follow-ups

The reply that never went out.

An important message waits until you find a spare hour — and some slip through the cracks entirely. Every forgotten reply is a relationship, a deal or a deadline quietly cooling off.

03 — Delegated work lost

Chasing becomes a second job.

Tasks you hand off live in your head, with no due date and no owner on record. Remembering what you asked, and nagging until it's done, costs as much time as doing it yourself.

The autonomous way

One teammate who never sleeps on it.

Aria replaces that fragile scramble with a single tireless chief of staff. Every message, from every inbox and messaging app, is read, ranked, drafted and driven to closure — with you in command before anything sends.

WATCH

Watches every inbox

Email and messaging apps monitored 24/7; new messages picked up in near-real time.

REASON

Reads & ranks

Intent, urgency, a plain-language summary and a due date — so the urgent surfaces first.

ACT

Drafts & delegates

Replies in your voice, ready to approve; hand-offs opened, assigned and chased when overdue.

REPORT

Closes & records

Auto-closes the moment a task is done; every action on an audit trail you can review.

Old way vs the FTE

Same inbox. A different league.

Doing it yourself

The Aria FTE

IntakeScattered across inboxes and messaging apps, checked when you can.

IntakeEvery inbox and app watched 24/7, nothing missed.

PrioritisationSkimmed by hand — the urgent buried in the noise.

PrioritisationEvery message scored for urgency; the one that can't wait surfaces first.

RepliesWritten from scratch when you find the time; some never go out.

RepliesDrafted in your voice, ready for a one-tap approval.

Task follow-throughLives in your head; chasing is a second job.

Task follow-throughOpened, chased and auto-closed — nothing falls through.

AvailabilityOffice hours, leave, sick days.

Availability24/7 — never sick, late or off.

CostA senior EA plus an ops coordinator.

Cost≥50% less — 20–35 hours a week handed back.

See it live · the delegation loop

Hand it off — and watch it close itself.

veloce://fte-03 — delegation loop

Send the watched inbox: "The main lift is stuck — please fix ASAP."

Live on screen: flagged top-urgent, a delegation task is auto-created and assigned, and the owner gets a messaging alert within ~30 seconds.

Reply "fixed, reset the controller" — and watch the task auto-close from the completion signal.

You stay in control, always. Aria reads, understands, drafts and prioritises around the clock — but nothing sends without your approval, every action is written to an audit trail you can review, and your inbox data and credentials stay in an encrypted, private vault that's yours alone. The next release adds policy-gated autonomy, so Aria can also decide and act within the limits you set.

Why an FTE beats a seat

Software advantages, stated plainly.

~500×

Faster — triage that takes a person hours is done in seconds.

≥50%

Lower cost than the EA-plus-coordinator seat it replaces.

24/7

Always on — never sick, late or off.

100%

Audited — every action on record, and you approve before anything sends.

How we deliver it — today vs next

Honest about what ships today.

Shipping today

Live now — AI woven through every step, not bolted on.

✦Every inbox and messaging app, watched 24/7 — new messages picked up in near-real time and matched to the right contact, day or night.
✦Every message read and understood — the AI engine works out intent, an urgency score, key details, a plain-language summary and a proposed due date, so the truly urgent surfaces first.
✦Replies in your voice — drafts built from how you actually write to each contact, sharpening from every edit you make.
✦Delegations that close themselves — detects a hand-off, opens and assigns the task, chases when overdue, and auto-closes the moment the reply says "done."
✦Approve → send, for real — calendar awareness, live updates, a full audit trail, and a complete web control panel to run it all.

On the roadmap

From smart drafting to true agency — not shipped, never demoed as live.

◆Command-and-execute chat — type an instruction in plain English and Aria carries it out end-to-end. Today the chat answers questions about your inbox; next it acts on them.
◆Policy-gated auto-send — rules you set, trusted-contact lists, confidence thresholds and one-click undo, so Aria can send routine replies on its own within your limits.
◆Deeper voice memory — recall past conversations by meaning, not just keywords, for even sharper voice consistency over time.
◆Team accounts — multiple users, each with their own isolated, encrypted vault for inbox access and credentials.

Shipping today: Aria reads, understands, drafts and prioritises around the clock, and every action it takes stays within rules you set — not a free-roaming planner. Next: the autonomous decide-and-send layer, always human-in-command before anything moves.